Grant Acceptance Agreement and Reporting Requirements
All grant agreements and reporting take place through SurveyMonkey Apply, our online grants management system. Grantees are required to return a complete Grant Acceptance Agreement before the funds are transferred from Mind & Life to you or your institution. Funds transfer must occur within six months of receipt of the official grant notification letter. Please note: Failure to meet the six-month deadline may result in grant funds being revoked.
Grantees are required to submit annual progress reports and a final report by the program’s reporting deadlines until project completion. Reports will include:
- Narrative reporting (status update, problems encountered, etc.)
- A mid term progress report (only if projects are longer than 6 months)
- In the final report, or as needed for budget modification: Budgetary update and information—How has the money been spent?
- 1-2 hour video call to share experiences about the implementation of the project and its impact.
After your grant is complete, follow-up information will be requested periodically by Mind & Life to help us track the impact of our programs.
Terms of the Grant
Mind & Life grants are two-year grants. The start date is the date of the official grant notification letter and the end date is two years from that time. If more time is required, you will need to apply for an extension. See below for more information.
Change in Status
Any changes to the grant (requests for time extensions, budget, institution, etc.) must be made using the appropriate change form on the online platform within 30 days of the change. All change requests will be considered on a case-by-case basis.
If you are unable to meet the terms of the grant, then you are obliged to inform Mind & Life within 30 days so that appropriate action may be taken. Because grant funds are transferred in advance, it may be determined that a portion of the unspent funds must be returned. If this is the case, you will be informed of the amount that must be repaid, the basis for the calculation, and the date by which repayment must be made.
Reasons for formal change request include:
- Request for Extension
Each project should be completed within two years from the date of notification of the grant. If you are unable to complete the project within two years, you must submit a written request explaining why the extension is necessary and when you anticipate the project will be completed.
- Budget Modification
If you need to re-allocate your grant funds after the project is awarded, you will need to request a budget modification, outlining the new budget allocation and describing the reason for the change.
- Institution/Project Lead Change
Any change in project leader or institution will be discussed on a case-by-case basis and must be requested at least 30 days prior to such change (email: email@example.com). If this request for transfer of funds is not approved, any unused funds must be returned to Mind & Life within 30 days.
After your grant is complete, unspent funds should be returned to the Mind & Life Institute.
If you have questions about your Mind & Life grant, please contact firstname.lastname@example.org.