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Career Opportunities at Mind and Life
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Careers at the Mind and Life Institute
Position Title: Executive Assistant
Department: Administration
Reports to: The Director of HR/Administration functionally; receives task direction from
Director of Development and CEO.
Overall responsibility: Supports the Chief Executive Officer and Directors by handling the detailed
administrative and organizational duties. The position is approximately 70% executive assistant
support duties, and 30% general administrative support duties.
Key areas of responsibility:
Maintain calendar of appointments for Chief Executive Officer and Development Director. Arrange travel and lodging for directors on business trips
Handle correspondence - screen mail & email, maintain files, organize information for action by directors, draft correspondence for review & signature, review correspondence
Coordinate requests and act as liaison for the directors and CEO, and other staff by providing accurate and timely advice on procedures, reports
Interact with board members, donors, other stakeholders in a professional and confidential manner
Maintain development records, including contact histories with current and prospective donors in a database environment; gift and pledge recording and routine acknowledgment according to established procedures
Produce management reports using predetermined data queries and templates
Sort and distribute mail on a timely basis
Order, store, and distribute supplies
Prepare expense reports for executives, flex spending reports for reimbursement
Assist in administrative overflow before meetings or events
" Process receivables, hand carry deposits to bank in Boulder
Consult with:
CEO
CFO & Directors
All levels of staff
Term of employment:
Full time regular position; 8 paid holidays, 10 paid time off days, medical benefit plan
Qualifications:
Good organizational skills
Excellent written and oral communication
Must be able to maintain confidentiality on all issues that relate to the organization and staff
Strong sense of customer service
Ability to multi-task and stay calm under pressure
How to Apply:
Send resume with cover letter to:Laura@mindandlife.org. Our current offices are in Niwot, Colorado.
For more information on the Mind & Life Institute, our mission and programs, please visit please visit the rest of our website.
© Copyright 2007 Mind and Life Institute, Boulder, CO, USA. All rights reserved.
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